Scan to Email: How to Email Scanned Documents

In this article, we'll show you multiple means to scan and e-mail your documents. We'll show yous various techniques such as:

• How to utilize your printer's scan to e-mail function
• How to browse from your computer
• How to scan with your phone
• How to attach your certificate to an e-mail

We'll likewise show y'all how to transform your document into a digital document that you and your recipient tin sign online.

Allow'due south go started.

Should You Apply the Scan to Email Feature of Your Printer?

Scan to e-mail may look similar a quick and effective way to scan a document and transport it online. And it is, just not for every document and recipient.

Ane of the main disadvantages of using the "scan to email" feature is the gamble that the certificate won't attain its recipient.

When yous're using the "scan to e-mail" feature, information technology's harder to check that the email accost you're entering is correct considering you may not receive an error message if you entered it incorrectly. You won't receive any warning if the intended recipient has changed their electronic mail address or if their inbox is full either.

Recipients besides can't reply to a message delivered from a printer every bit the return email accost will bear witness equally a "no-respond" accost. You tin can rarely customize your message, and you won't hear dorsum from recipients if they try to contact you using the email address on the message.

If y'all want to use the "browse to electronic mail" feature, you should only do it when you can personally confirm that the email reached its destination, and you lot should merely use this part with documents that aren't very important as they might not get through on the first try.

Then, what should you do instead?

The Better Alternative: How to Scan and Email a Certificate (+ Sign it or Request a Signature) in a Safe and Handy Way

Here are a few ways to scan, email, and even sign a document online without using the "scan to email" feature:

Scan Your Document

Hither's how to scan your document using whatever scanner or multifunction printer:

How to Scan on Windows

Windows has a built-in method for scanning documents, so y'all don't demand to use a unlike app or software to do it.

Here's how:

1. Open up the Starting time menu
2. Find the Scan app and click on it to open it. If you can't find information technology, yous can search for it using the search tool in the bottom left corner.
3. Once yous've opened the Scan app, it'll tell you if your scanner isn't connected, in which case you'll have to bank check that the scanner is on and properly plugged in.
4. Select the scanner y'all'll be using from the listing and the type of file you'll be saving your scans as. If you just want an image, PNG and JPEG are both very common formats.
5. To first scanning, identify your certificate in the scanner facing down, then go to Show More > Preview to have an early on await at the certificate.
6. You can as well change the image's settings (such every bit color or grayscale modes and paradigm resolution) past using the "Testify More" office.
7. Expect until the scanner finishes scanning your certificate as a preview and displays the certificate on the screen. If the certificate is misaligned or misplaced, prepare its position in the scanner and preview it again.
8. In one case you're happy with the positioning, you can select the surface area you want to scan by clicking and dragging across it. Once you lot've selected the surface area you desire to scan, click on "Scan".
9. Echo this process with every page you want to scan.
10. Await until the scan is ready and y'all'll have your document successfully digitized.

Recollect to save your certificate in a folder you'll think. To brand things easy, you can also relieve information technology on your Desktop so you won't miss it.

How to Scan on a Mac

Your Mac computer too has a preprogrammed tool for using your scanner. Here's how to use information technology:

1. Prepare your documents.
2. Open the Preview app.
3. Go to File > Import From Scanner, and select your scanner.
4. If you don't see your scanner listed, make sure the scanner is turned on and plugged in.
5. You lot'll run across the "Import" dialog, where the preview scan is existence prepared.
6. You can now choose your scanning options. If desired, alter the color, type of document, size, orientation, and other details.
7. Click "Scan" to start scanning, and the app will let y'all know when you've fully digitized your document.
8. Repeat this process with every page you want to scan.

You at present take a digitized version of your document. Remember which folder you saved your document in, or salve it to your Desktop so you tin can see it on your screen when you're done.

How to Scan on iOS

You can scan your document without a scanner by using the iPhone or iPad's built-in camera. Here's how:

1. Prepare your document by placing it on a flat surface with good lighting.
2. Open the Notes app on your iPad or iPhone.
3. Create a new note or select a preexisting note to add a scanned document to it.
4. Tap on the camera icon located at the bottom of your screen.
5. Tap on "Browse Documents".
6. Aim the camera at the document you lot want to scan, if your device doesn't automatically get-go scanning, tap the shutter push button to start.
7. Repeat this process with every page.
8. Your certificate is now scanned and saved in your Notes app.

You lot tin share your notes through multiple apps or ship them as an email.

How to Scan on Android

Android doesn't have a built-in app defended to scanning documents. However, you can scan your document past using Google Drive.

Here's how:

1. Prepare your document past placing it on a flat surface with good lighting.
2. Open the Google Drive app, and tap on the "+" icon in the bottom-right corner of the screen to create a new document, then select "Scan."
3. Aim the photographic camera at your document, align information technology, and take a shot.
4. Check your preview, cropping it and adjusting the settings as you see fit, or scan the document once more past tapping "retake".
5. Repeat this process with every page.
6. Your document is at present scanned and saved in your Google Bulldoze account.

Y'all can share your new document through a link or add together people's email addresses to access it.

Email Your Document and Request a Signature (or Sign It)

Hither's the best way to getting your digitized certificate signed online:

Utilize Electronic Signature Software

Once yous accept digitized your certificate, you'll have a few options to get it signed. A free and simple way is by requesting a signature through an online signature app such as Signaturely.

Signaturely is a simple and constructive digital signature software that allows you to create online signatures and online documents with legal validity. With Signaturely, your signees won't need to exist at the aforementioned identify to sign a document. Instead, they can sign it online with their phone, tablet, or laptop.

Signaturely allows you to create east-signatures for free, without whatsoever registration. This allows you to sign your document online, and share information technology with multiple people.

Hither'due south how:

1. Create an account on Signaturely for free
2. Open your business relationship and select the names of those who demand to sign the document.
3. Prepare your document past adding a championship and a customized message to the people who volition be signing it:
4. Scroll downward and select how you'll add together your files. Y'all can select files from an online platform, like your Google Drive business relationship, or upload them from your computer.
5. Open your certificate and add signature fields to it with the online editor.
6. Enter the signers' names and email addresses. You can also select an lodge for them to sign it in, and Signaturely will send the documents to users in the preselected gild:
7. Review your information and click "Transport Document".

One time you lot've sent the document, you tin runway information technology with your Signaturely account. this way, you tin run across if a recipient is taking likewise long to sign. If someone's taking too long, you don't take to call them, yous tin can simply send them a notification to remind them that their signature is required.

Once your signers receive the document, Signaturely volition guide them through the signing process, helping them create their ain signature and going through each signature field until they're washed.

Pros:

• Very easy to utilize
• Professional and personalized
• Works on any device
• Keeps you in command of the process
• Guides you and your signers through every step
• You can start for free

Cons:

• No mobile app available (currently in development)

Use Your Email Customer

You tin can also choose to utilize your electronic mail customer to email a certificate. Go on in heed that if you need to sign the certificate, you lot'll have to sign it before you send it by either physically signing it or using an electronic signature.

Hither'southward how to send your document:

1. Open your e-mail account.
2. Select "New Message" to commencement writing a new email.
3. Within the new email window, search for an "add together zipper" symbol. It usually looks like a paper prune.
4. After clicking on it, find your file, select it, and press "Enter."
5. Yous can also drag the scanned file and driblet information technology into the window.
6. Stop writing your message and add the recipients' electronic mail addresses.
7. Y'all can at present transport your e-mail with the attached scanned file.

Pros:

• Easy to use
• Gratis to utilise
• You can do it from your phone

Cons:

• Doesn't tell y'all who has signed and who hasn't
• You may need to print and sign the document first and ask your signers to exercise the same
• Slower process
• Not as professional as using a specialized platform

FAQ: Browse to email

Hither are the answers to the most common questions well-nigh emailing scanned documents.

How do I browse from printer to email?

1. Open your scanning app.
2. Scan your certificate.
3. Salvage it.
4. Look up your document.
5. Right-click on it.
6. Select "Share" and then "Mail".
7. Compose your email.
8. Ship your email.

What is the difference betwixt scanning and scanning to email?

When you're using the "scan to electronic mail" printer option, yous don't need to utilize any other software to ship your scanned paradigm. Still, you likewise lack all the functionality of sending an electronic mail, like adding a message, making sure the email arrives, and editing your image before sending information technology.

Is scanning to email secure?

Non necessarily. When you utilise the "scan to e-mail" function, you can't be certain if the email was sent appropriately unless you have admission to the email address yourself.

Also, multifunction printers send emails in articulate text by default. These may be intercepted past third parties who are likewise connected to the same WiFi network as your printer.

This is why you lot should only use the "browse to email" office on your printer for non-confidential documents that you can personally verify were sent properly.

How many pages can you browse to electronic mail?

You tin can send up to 999 scanned pages. This number will likely depend on the memory and capacity of your printer.

How to email documents?

1. Open up your electronic mail account.
2. Kickoff composing a new bulletin.
3. Elevate and drop your document into your message.
4. Check your data and add together your recipient'south email address.
5. Click "Transport."

How practise I send a confidential document via electronic mail?

You can use Gmail'south confidential mode if you lot want an actress level of security to keep your confidential information safety from unauthorized access. With it, you tin can gear up an expiration date for letters, and even revoke access to them.

Your recipients will not be able to copy, forward, print, or download the message.

How practise I write an email with an zipper?

1. Go to your e-mail business relationship.
2. Select "New bulletin".
3. Await for a paperclip icon and click on it to attach a file.
4. Look for the file in your computer'due south folders. Once you lot find it, click on "Open" or "Cull file."
5. Proceed writing the e-mail.
6. Add a subject line and the email address of the person you desire to ship information technology to.
7. Click "Send" when you're ready to send your email.

Conclusion

Every bit we saw, there are multiple ways to scan your documents. From multifunction printers to your iPhone and Android phone, y'all can scan and send your documents online, wherever you lot are.

And if your documents require signatures, yous tin can e'er collect legally-binding signatures with Signaturely for complimentary.

Signaturely will help you transform your scanned documents into documents fix to be signed by all parties. It'll and so guide your signers through the signature process, keeping you updated as they go.

Endeavor Signaturely for free today.

Source: https://signaturely.com/scan-to-email/

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